Purchase order template
A controlled purchase order with vendor and delivery panels, itemized lines with calculated totals, a scannable PO barcode for goods-inward matching, and an authorization signature.
Try this template
1 · Edit the data
2 · Download the PDF
Generated locally in your browser. Nothing you type here is uploaded, stored, or sent to a server.
Edit the values and download the PDF — generated locally in your browser, no account needed.
What this document is
A purchase order is the authorization a vendor invoices against. This one pairs vendor and delivery panels so goods reach the right gate, itemizes ordered lines with computed totals, and prints the PO number as a Code 128 barcode that goods-inward and accounts can scan instead of retyping.
Who uses it
Procurement teams, operations managers approving replenishment, and accounts teams matching supplier invoices against authorized orders.
When to send it
Raise it after the requisition is approved and the vendor's quotation is accepted — the quotation reference is required precisely so the order traces back to the price it was placed on.
How batch generation works
- 1Open the template in the studio and adjust the layout, colors, or wording in the visual editor.
- 2Import your data — upload a CSV or XLSX, paste from a spreadsheet, or type a single record.
- 3Map your columns to the template's fields; exact matches connect automatically and fuzzy matches wait for your confirmation.
- 4Review validation: every row is checked for missing required values, bad dates or numbers, and duplicate filenames.
- 5Generate: up to 25 documents locally in your browser for free, or hundreds through a secure cloud batch with per-row results.
Common mistakes to avoid
- Delivery instructions that omit receiving hours or the gate address, which is how part-deliveries arrive when nobody is there to accept them.
- Reusing a PO number across amendments. The barcode encodes that number, so a duplicate breaks scan-to-match at goods inward.
- Ordering against a verbal price with no quotation reference, leaving accounts nothing to check the vendor's invoice against.
Privacy
The preview above and all local batches run entirely in your browser — names, amounts, and other values are never uploaded. Cloud batches are explicit, isolated per workspace, protected by short-lived signed links, and deleted at the end of a visible retention window (or earlier, on your request).
Template-specific check: Renders supplied figures only. Approval authority, vendor terms, and tax treatment remain the buying organisation's responsibility to verify.