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Donation receipt template

A donor acknowledgement receipt with donation details and a thank-you note, suitable for NGOs and community organizations.

Use this template in the studio All templates

Try this template

1 · Edit the data

2 · Download the PDF

Generated locally in your browser. Nothing you type here is uploaded, stored, or sent to a server.

Live preview — Donation receipt
The preview appears here.

Edit the values and download the PDF — generated locally in your browser, no account needed.

What this document is

An acknowledgement receipt for a donation: donor name, amount, date, payment mode, purpose, and a signatory, with a thank-you note and a receipt number.

Who uses it

NGOs, community fundraisers, religious and cultural trusts, and school or alumni donation drives.

When to send it

Issue receipts promptly after each donation — or generate the week's batch from your donation register in one run.

How batch generation works

  1. 1Open the template in the studio and adjust the layout, colors, or wording in the visual editor.
  2. 2Import your data — upload a CSV or XLSX, paste from a spreadsheet, or type a single record.
  3. 3Map your columns to the template's fields; exact matches connect automatically and fuzzy matches wait for your confirmation.
  4. 4Review validation: every row is checked for missing required values, bad dates or numbers, and duplicate filenames.
  5. 5Generate: up to 25 documents locally in your browser for free, or hundreds through a secure cloud batch with per-row results.

Common mistakes to avoid

  • Missing receipt numbers, which auditors will ask about; the field is required.
  • Claiming tax-deduction status the organization does not hold — the template deliberately points donors to their tax advisor instead.
  • Misspelled donor names from handwritten registers; the preview lets you spot-check any row before generating.

Privacy

The preview above and all local batches run entirely in your browser — names, amounts, and other values are never uploaded. Cloud batches are explicit, isolated per workspace, protected by short-lived signed links, and deleted at the end of a visible retention window (or earlier, on your request).

Frequently asked questions