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Employee ID card template

A print-ready employee ID card at true CR80 size with crop marks: photo, name, designation, and a scannable Code 128 employee number on the front; return instructions, validity, and holder signature on the back.

Use this template in the studio All templates

Try this template

1 · Edit the data

2 · Download the PDF

Generated locally in your browser. Nothing you type here is uploaded, stored, or sent to a server.

Live preview — Employee ID card
The preview appears here.

Edit the values and download the PDF — generated locally in your browser, no account needed.

What this document is

A print-ready employee ID card at true CR80 size with crop marks: photo, name, designation, and a scannable Code 128 employee number on the front; return instructions, validity, and holder signature on the back. Each row's photo is a verified image asset from your workspace library - generate the whole company's cards, or one replacement, from the HR sheet. Sections included: Card front with photo, Name and designation, Employee number barcode, Card back with terms, Validity and signature. All names, figures, and events in the sample content are fictional — replace them with your own before use. It is structured around Card front with photo, Name and designation, Employee number barcode, Card back with terms, Validity and signature, with explicit ownership and approval areas so the finished document can move directly into a real operating workflow.

Who uses it

HR teams, Admin teams, Security teams use this template when they need a consistent, reviewable document without rebuilding structure and formatting for every recipient.

When to send it

Use it once the responsible owner has confirmed the source facts and intended audience. Create an editable copy, replace the clearly fictional example data, remove sections that do not apply, and complete any required professional review before issuing the final version.

How batch generation works

  1. 1Open the template in the studio and adjust the layout, colors, or wording in the visual editor.
  2. 2Import your data — upload a CSV or XLSX, paste from a spreadsheet, or type a single record.
  3. 3Map your columns to the template's fields; exact matches connect automatically and fuzzy matches wait for your confirmation.
  4. 4Review validation: every row is checked for missing required values, bad dates or numbers, and duplicate filenames.
  5. 5Generate: up to 25 documents locally in your browser for free, or hundreds through a secure cloud batch with per-row results.

Common mistakes to avoid

  • Leaving fictional sample values in the final document; use the required-field check and preview every important record before export.
  • Deleting assumptions, limitations, or approval sections that explain how the document should be interpreted.
  • Treating a polished layout as proof that legal, tax, financial, HR, or compliance wording is suitable for your jurisdiction; obtain qualified review where appropriate.

Privacy

The preview above and all local batches run entirely in your browser — names, amounts, and other values are never uploaded. Cloud batches are explicit, isolated per workspace, protected by short-lived signed links, and deleted at the end of a visible retention window (or earlier, on your request).

Frequently asked questions